Constitution & Rules of the Torbay Branch BSAC
The name of the Branch shall be The Torbay Branch No 0008 British Sub-Aqua Club.
The constitution of the Branch will be the current rules of the BSAC except as amended in the Branch Constitution. The latter must not conflict with the former, and should such conflict arise, the constitution of the BSAC shall take priority. The Branch Constitution can only be amended at an Extraordinary or Annual General Meeting.
Membership is open to anyone interested in the sport of diving regardless of sex, disability, ethnicity, nationality, sexual orientation, religion or other beliefs, over the age of 14 years and who having submitted an application to the committee is accepted by them.
The committee may require diving members to submit to a diving medical.
All diving members must be members of BSAC.
Branch fees and levies will be decided by the committee from time to time.
There shall be the following classes of membership:
Full member. A Full member is entitled to attend Branch & National meetings, and to vote.
Student Summer Member. A person in full time education may take a three month diving membership over the academic summer holiday period.
Student Associate branch membership. A person who is a full member of a BSAC 'University' branch or equivalent may take an academic year membership.
Social member. A Social member may attend all Branch meetings, but may not vote, or participate in any Branch activity other than a social one, and may not use or hire Club equipment.
There are 2 exceptions to this rule:-
1. Social members may not use or hire Club equipment unless the Club Committee wish to invite a social Member, who has the relevant experience, qualifications and insurance, to use said equipment in order to assist full members in their diving activities.
2. If the Club is unable to appoint a Full Member to the office of Honorary Secretary, it is acceptable to appoint a Social Member to the office of Honorary Secretary. Members are subject to both Branch and National Rules and decisions.
The Annual General Meeting may appoint a President for the ensuing three years and he or she will be an ex officio non voting member of the Committee.
a). The management of the Branch shall be vested in the Committee which shall hold and administer for the general benefit of the Branch, all funds, property, and equipment in the ownership of the Branch.
b) The Committee shall consist of five officers i.e. The Chairman, Honorary Secretary, Honorary Treasurer, Diving Officer, and Equipment Officer, together with not less than three other members.
The Chairman may co-opt further members if he so wishes.
6) Duties of Officers:
a) Chairman: The Chairman shall ensure the proper conduct of meetings, and supervise the running of all Branch affairs.
b) Honorary Secretary: The Secretary shall take minutes of all Committee meetings, answer and maintain files of Branch correspondence, and keep an up to date list of Branch members and their addresses. Minutes of Branch committee meetings are to be circulated to all members entitled to attend and a copy to be posted on the Branch notice board for the benefit of all members.
c) Treasurer: The Treasurer shall keep proper books of account, entering all income & expenditure. Cash shall always be banked at the earliest opportunity. He or she shall be responsible for the collection of all debts and subscriptions, and for the due discharge of all liabilities of the Branch out of Branch funds. The Treasurer may pay without authority receipted debts of less than £100, and above that by Committee approval only. Whenever possible, payments will be made by cheque which will be signed by the Treasurer and one other nominated officer. The Treasurer shall cause the accounts to be audited annually, and prepare a statement of income & expenditure for presentation to the Committee prior to the Annual General Meeting.
d) Diving Officer: The Diving Officer at the time of his appointment must be an Advanced diver or of a higher classification. The Diving Officer shall be responsible for all aspects of Branch diving activities.
e) Equipment Officer: The Equipment Officer shall be responsible for the maintenance and accounting of all Branch owned training and diving equipment. He or she shall keep a list of such equipment and check it at not less than six monthly intervals. Equipment may only be hired or loaned to full Branch members against a signature.
f) Additional Officers: The Committee may appoint additional persons to assist it with training, expeditions, public relations, social events etc.
7) Tenure of Office:
Branch Officers shall be elected annually at the Annual General Meeting.
8) Annual General Meeting:
a) Notification: The Annual General Meeting shall be held each year in March or April, notifications being given in writing by the secretary to each member six weeks prior to such meetings.
b) Motions proposed: Proposed motions must be sent to the secretary no later than four weeks before the Annual General Meeting, and be seconded by a Full member Either the proposer or the seconder must attend the meeting and speak for the motion.
c) Election of Officers: Officers may only be elected at the Annual or Extraordinary General Meeting and with their consent.
d) Nominations: Nominees (with exception of Hon. Secretary see 3 above) must be paid up full members at the time of their nomination and so must their proposers and seconders. Nominations for proposed officers and Committee members, together with any properly proposed motions shall be posted on the notice board for inspection, at least three weeks before an AGM.
e) Quorum: A minimum of 25% of the full membership constitutes a quorum.
i) Voting will be by a show of hands or by a ballot of members present. Except where hereinafter provided, motions shall be passed by a simple majority.
ii) Any motion which in the opinion of the Committee may affect the objects or constitution of the Branch, shall only be passed by a two to one majority and with a quorum of members present.
iii) The Chairman shall not vote except when necessary to give a casting vote.
iv) Full members who are unable to attend may appoint a proxy to vote on any motion for which prior and proper notification has been given. The absent member must notify the Secretary in writing prior to the start of the meeting whom he or she has appointed to vote for them.
g) Amendments: In the event of an amendment to a motion, the amendment will be voted upon first.
9) Extraordinary General Meetings:
Extraordinary General Meetings may be convened by the Committee or by a motion put forward by not less than eight Full Members requesting one.
10) Prejudicial Conduct:
No member of the Branch may engage in any activity injurious or prejudicial to the affairs of the Branch, nor in any way infringe on Branch activities properly conceived and notified to Branch members. Anyone contravening this rule shall be required to resign from the Branch.
11) Non-profit Making:
All surplus income or profits are to be re-invested in the club or donated to charitable causes. No surpluses or assets will be distributed to members or third parties.
In the event of the dissolution of the Club, any assets remaining after the satisfaction of all debts and liabilities shall not be paid or distributed among members of the Club, but shall be given or transferred to one or more of the following approved sporting or charitable bodies:
i) A registered charitable organisation(s).
ii) Another British Sub-Aqua Club Branch which is a registered Community Amateur Sports Club.
iii) The British Sub-Aqua Club, as the sports national governing body, for use by them for related community sports.
The membership may make recommendations as to the beneficiaries.